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How to Make a Short Powerpoint Presentation

Slideshows are quick to produce, easy to update and an effective way to inject visual interest into almost whatsoever presentation.

However, slideshows can also spell disaster even for experienced presenters. The key to success is to brand certain your slideshow is a visual help and not a visual distraction.

Tips for Making Effective PowerPoint Presentations

• Utilise the slide primary feature to create a consistent and uncomplicated design template. It is fine to vary the content presentation (bulleted listing, two-column text, text and prototype, etc.), but be consequent with other elements such as font, colors and groundwork.
• Simplify and limit the number of words on each screen. Use primal phrases and include only essential data.
• Limit punctuation and avoid putting words in all-capital letters. Empty space on the slide will heighten readability.
• Utilise contrasting colors for text and groundwork. Light text on a dark background is best. Patterned backgrounds can reduce readability.
• Avoid the employ of flashy transitions such as text wing-ins. These features may seem impressive at outset but are distracting and become old rapidly.
• Overuse of special effects such equally animation and sounds may make your presentation "cutesy" and could negatively affect your credibility.
• Utilise adept-quality images that reinforce and complement your message. Ensure that your prototype maintains its touch on and resolution when projected on a larger screen.
• If you utilize builds (lines of text appearing each fourth dimension y'all click the mouse), have content appear on the screen in a consistent, simple manner; from the top or left is best. Utilise the feature only when necessary to make your point, because builds can slow your presentation.
• Limit the number of slides. Presenters who constantly "flip" to the adjacent slide are likely to lose their audition. A expert dominion of pollex is one slide per minute.
• Larn to navigate your presentation in a nonlinear fashion. PowerPoint allows the presenter to leap ahead or back without having to page through all the acting slides.
• Know how to and practice moving forrard and backward inside your presentation. Audiences often ask to see a previous screen again.
• If possible, view your slides on the screen yous'll be using for your presentation. Make sure the slides are readable from the dorsum row seats. Text and graphic images should be big enough to read just not so large as to appear "loud."
• Have a Plan B in the event of technical difficulties. Remember that transparencies and handouts volition not show blitheness or other special effects.
• Practice with someone who has never seen your presentation. Ask them for honest feedback virtually colors, content and any effects or graphic images you've included.
• Practice not read from your slides. The content of your slides is for the audience, non for the presenter.
• Do not speak to your slides. Many presenters face their presentation onscreen rather than their audience.
• Practice not apologize for anything in your presentation. If yous believe something volition be hard to read or understand, don't use it.

The Vii Deadly Sins of PowerPoint Presentations

By Joseph Sommerville

It's not surprising PowerPoint© slideshows have become the norm for visuals in most business organization presentations. Slideshows are quick to produce, easy to update and effective to inject visual interest into the presentation. Notwithstanding, slideshows tin as well spell disaster even for experienced presenters. The central to success is to brand certain your slide show is a visual aid and non a visual lark. For the best results, avert these common "seven mortiferous sins" of PowerPoint© presentations.

1. Slide Transitions And Audio Effects: Transitions and sound furnishings can become the focus of attention, which in turn distracts the audience. Worse nonetheless, when a presentation containing several furnishings and transitions runs on a computer much slower than the one on which it was created, the effect is a sluggish, about comical when viewed. Such gimmicks rarely enhance the bulletin yous're trying to communicate. Unless yous are presenting at a science fiction convention, exit out the laser-guided text! Exit the fade-ins, fade-outs, wipes, blinds, dissolves, checkerboards, cuts, covers and splits to Hollywood filmmakers. Fifty-fifty "builds" (lines of text actualization each time you click the mouse) can be distracting. Focus on your bulletin, not the technology..
   
2. Standard Clipart: Death to screen beans! PowerPoint© is now so widely used the clipart included with it has become a "visual cliche." Information technology shows a lack of creativity and a tired adherence to a standard class. Get-go, make certain that yous need graphical images to enhance your message. If you do, employ your own scanned photographs or ameliorate-quality graphics from companies such as PhotoDisc (www.photodisc.com) or Hemera's Photo Objects (world wide web.hemera.com). Screen captures tin can add realism when presenting information well-nigh a Website or computer program. Two popular screen capture programs are Snagit (www.techsmith.com) for Windows and Snapz Pro (world wide web.ambrosiasw.com) for Macintosh. Both are available as shareware.
   
3. Presentation Templates:Another visual cliché. Templates strength you to fit your original ideas into someone else's pre-packaged mold. The templates often contain distracting backgrounds and poor color combinations. Select a good book on Web graphics and utilize the same principles to your slides. Create your own distinctive expect or apply your company logo in a corner of the screen.
   
4. Text-Heavy Slides: Projected slides are a good medium for depicting an idea graphically or providing an overview. Slides are a poor medium for detail and reading. Avoid paragraphs, quotations and even consummate sentences. Limit your slides to v lines of text and use words and phrases to make your points. The audition will be able to assimilate and retain primal points more easily. Don't utilize your slides as speaker'south notes or to only project an outline of your presentation.
   
5. The "Me" Paradigm: Presenters often scan a table or graphical image straight from their existing print corporate fabric and include it in their slide evidence presentations. The results are almost ever sub-optimal. Print visuals are commonly meant to exist seen from viii-12 inches rather than viewed from several feet. Typically, these images are too small, too detailed and too textual for an effective visual presentation. The same is true for font size; 12 signal font is adequate when the text is in front end of you. In a slideshow, aim for a minimum of 40 signal font. Call back the audition and move the circle from "me" to "we." Make certain all elements of any particular slide are large enough to be seen easily. Size really does matter.
   
6. Reading: A verbal presentation should focus on interactive speaking and listening, not reading by the speaker or the audition. The demands of spoken and written linguistic communication differ significantly. Spoken language is shorter, less formal and more directly. Reading text ruins a presentation. A related point has to do with handouts for the audience. 1 of your goals equally a presenter is to capture and hold the audience's attention. If you lot distribute materials earlier your presentation, your audience will exist reading the handouts rather than listening to you. Often, parts of an effective presentation depend on creating suspense to engage the audience. If the audience can read everything you lot're going to say, that chemical element is lost.
   
7. Faith in Engineering: You lot never know when an equipment malfunction or incompatible interfaces will forcefulness y'all to give your presentation on another computer. Be prepared by having a back-up of your presentation on a CD-ROM. Better yet is a compact-flash retentivity card with an adapter for the PCMCIA slot in your notebook. With it, you tin can withal make last-minute changes. It's besides a skilful idea to prepare a few color transparencies of your primal slides. In the worst-example scenario, none of the technology works and you accept no visuals to nowadays. You should still exist able to give an excellent presentation if you focus on the bulletin. Ever familiarize yourself with the presentation, practice information technology and exist set to engage the audition regardless of the technology that is bachelor. It'south about a lost fine art.

Joseph Sommerville has earned the title "The Presentation Expert" for helping professionals design, develop and deliver more than constructive presentations. He is the principal of Meridian Advice Performance, a Houston-based firm working worldwide to help professionals develop skills in strategic advice.

Tips for Effective PowerPoint Presentations

Fonts

• Select a unmarried sans-serif fonts such as Arial or Helvetica. Avert serif fonts such every bit Times New Roman or Palatino because these fonts are sometimes more hard to read.
• Employ no font size smaller than 24 point.
• Apply the same font for all your headlines.
• Select a font for body copy and some other for headlines.
• Use bold and different sizes of those fonts for captions and subheadings.
• Add a fourth font for page numbers or as a secondary trunk font for sidebars.
• Don't use more than four fonts in whatsoever one publication.
• Clearly label each screen. Use a larger font (35-45 points) or different colour for the championship.
• Use larger fonts to betoken importance.
• Utilize unlike colors, sizes and styles (e.g., bold) for affect.
• Avoid italicized fonts every bit these are difficult to read speedily.
• Avoid long sentences.
• Avoid abbreviations and acronyms.
• Limit punctuation marks.
• No more than 6-8 words per line
• For bullet points, use the 6 x 6 Rule. Ane thought per line with no more than vi words per line and no more 6 lines per slide
• Use dark text on low-cal background or light text on night background. However, dark backgrounds sometimes make it difficult for some people to read the text.
• Practise not apply all caps except for titles.
• Put repeating elements (similar folio numbers) in the aforementioned location on each folio of a multi-page document.
•  To test the font, stand 6 anxiety from the monitor and see if you can read the slide.

Design and Graphical Images

• Use design templates.
• Standardize position, colors, and styles.
• Include only necessary information.
• Limit the information to essentials.
• Content should be self-evident
• Employ colors that dissimilarity and compliment.
• Likewise may slides tin lose your audience.
• Keep the groundwork consistent and subtle.
• Limit the number of transitions used. Information technology is often better to utilize only one so the audition knows what to expect.
• Use a single style of dingbat for bullets throughout the page.
• Utilise the same graphical rule at the top of all pages in a multi-page document.
• Use i or two big images rather than several small images.
• Prioritize images instead of a avalanche of images for competing attention.
• Brand images all the same size.
• Apply the aforementioned border.
• Arrange images vertically or horizontally.
• Use only enough text when using charts or graphical images to explicate the chart or graph and conspicuously label the image.
• Continue the blueprint make clean and uncluttered. Leave empty space around the text and graphical images.
• Utilize quality clipart and use it sparingly. A graphical image should relate to and enhance the topic of the slide.
• Endeavor to utilize the aforementioned way graphical image throughout the presentation (east.g., cartoon, photographs)
• Limit the number of graphical images on each slide.
• Repetition of an image reinforces the message. Tie the number of copies of an image to the numbers in your text.
• Resize, recolor, reverse to turn one image into many. Employ duplicates of varying sizes, colors, and orientations to multiply the usefulness of a single clip art image.
• Brand a single image stand out with dramatic contrast. Use color to brand a dramatic change to a unmarried copy of your prune fine art.
• Check all images on a projection screen earlier the actual presentation.
• Avoid flashy images and noisy animation furnishings unless it relates directly to the slide.

Colour

• Limit the number of colors on a unmarried screen.
• Vivid colors brand pocket-size objects and thin lines stand up out. However, some vibrant colors are difficult to read when projected.
• Apply no more than four colors on 1 chart.
• Check all colors on a project screen before the actual presentation. Colors may project differently than what appears on the monitor.

General Presentation

• Plan carefully.
• Practice your enquiry.
• Know your audience.
• Time your presentation.
• Speak comfortably and clearly.
• Check the spelling and grammar.
• Do not read the presentation. Do the presentation so you tin speak from bullet points. The text should be a cue for the presenter rather than a message for the viewer.
• Give a cursory overview at the start. Then present the data. Finally review of import points.
• Information technology is often more than effective to have bulleted points announced ane at a time so the audience listens to the presenter rather than reading the screen.
• Utilize a wireless mouse or pick upwards the wired mouse so yous can move effectually as y'all speak.
• If audio effects are used, wait until the audio has finished to speak.
• If the content is complex, print the slides so the audience tin can accept notes.
• Exercise not turn your back on the audition. Try to position the monitor so you can speak from information technology.

Additional Resources

• Download Interactive Slide Show | Designing Constructive PowerPoint Presentations | 53 slides
• Legislative Staff Services

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How to Make a Short Powerpoint Presentation TUTORIAL

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